The Hire Business Case Builder
Make the case your MD will actually sign off.
You can see the process is costing the business. Getting the person who holds the budget to see it — and act — is the hard part.
This turns what you already know into a costed, structured business case: the number, the argument, and answers to every objection before they're raised. You'll leave with a document you can take straight into the room.
Written to be neutral — it makes your case whatever you decide to do, and it's honest enough to say "not yet" if that's the real answer.
Step 1 — the number
What is standing still costing you?
Be conservative. A figure you can defend in the room beats an impressive one your MD can pick apart. When unsure, estimate low — the point is a number nobody can dismiss.
Jobs lost to slow quoting
The work that goes elsewhere because the quote was too slow, or you couldn't confirm availability on the spot.
The whole hire, not per day. A rough average across your jobs.
£
Even one or two a week adds up. Estimate honestly — and low.
Missed off-hire charges
Kit that came back but kept billing late, or off-hires that slipped through and were never charged.
If you've never measured it, a cautious guess is fine — most businesses under-estimate this one.
£
Time lost to manual work
Re-keying between systems, ringing round to check availability, building reports by hand. Capacity you pay for but don't get back.
Across everyone — hire desk, ops, admin. Add it up roughly.
hrs/wk
Salary plus overhead. Around £20–30 is typical.
£
Standing still costs roughly
£0
Step 2 — your business case
Here's your case. Make it yours.
Click anywhere in the document to edit it. The highlighted bits are for you to fill in. When it's ready, use Print / Save as PDF.
The numbers above are estimates you entered, rounded to avoid false precision. Edit anything before you present it.